Help posts in: Tips and Tricks
- Can I manage multiple brands on a single brand page? Brandox plans are structured to fit organizations at different stages of growth and with different needs. One question we've gotten frequently is "can I manage multiple brands on one page?"
Simple answer: Yes! You absolutely can.
Here are some best practices for managing multiple brands on a single brand page. But please note that it will be a lot easier for users on Pro and Enterprise plans.
1. Set each page section as a brand
With Brandox, you can have as many page sections as you like. The only limit is your storage space. That means you can set up each section to host materials from a different brand. One brand = one page section.
Then create subsections to further organize assets such as logos, images, videos, and more for each brand.
You can host different file formats in the same section or subsection, but it might be easier to keep things organized by separating the different asset types into their own dedicated subsection.
2. Invite other users to the page after setting permission levels
Go to Manage Users to add users to your brand page. Set whether they will have edit or view-only rights.
In this area, you can also set and update the sections each invited user can access. As a SuperAdmin, you can change these rights at any time.
Brandox does not limit how many users can be linked to a page, you can add as many people as you need to.
3. Set advanced permissions for each section
This is particularly important if you plan to invite clients and other external partners to your brand page. This step involves the advanced access feature which is only available for Pro and Enterprise subscriptions.
If you have this feature, be sure to set each section to "Only selected users and groups" before inviting people to the page.
Hiding a section from a user or user group means they will not be able to see or access the section or the assets hosted in that section.
Note: This feature can only be used when the page is set to private in Page Settings.
- How can I use Brandox for Remote Team Collaboration? As organizations deal with rapid digitalization and a switch to remote work, many are evaluating how the tools they use can help them work more efficiently. Brandox is designed to help marketing and creative teams stay organized no matter where they are.
Here are some tips to help your remote team get the most out of Brandox.
1. Create a structure from the very beginning
Brandox is built to help you get organized immediately. However, it's still a good idea to have a clear idea of the organization of your sections and subsections.
Decide how you want to organize things before you start uploading files. Of course, you can easily move things around after your files are on Brandox, but it helps to have a clear idea before everything is hosted on the platform.
2. Use labels and tags to make things easier to find later
Brandox allows you to filter your files based on the tags and labels you give them. Add tags as you upload files to make it easy for everyone in your team to find the right files exactly when they need them.
3. Add users with the right permissions
Brandox allows you to have unlimited users but the key to utilizing this is to make sure all users have the permission level that corresponds with why they need access to the page.
SuperAdmins: Users who need full access to the brand page, including adding or removing other users, updating
Editor: Users who need to update and share assets on the brand page.
Viewers: Users who only need to acces files.
In addition to users added to a single brand page, you can also add subscription admins. Subscription admins can edit billing information and update the subscriptions' plan.
4. Use content blocks to tell other users exactly how to use assets in each section
Let your team know exactly how to use each asset directly on the brand page. Content blocks help you provide useful information other page users need to get the job done right in a visually striking way.
You can add background information about the files in each section or best practices for using the files properly. Remember you can easily edit these at any time.
See a live example here: https://www.brandox.com/demox/brand-identity-guidelines
5. Give users access to the materials that are relevant to their work
Too much info at once can be overwhelming. This also applies to brand materials.
Our Pro and Enterprise plans give you additional control over what sections users can see and access, and can create users groups. Utilize advanced permission levels to lock page sections from non-admin users.
- Guide: Using Brandox for media relations Getting the right message and image for your brand out into the world takes a lot of work. At Brandox, we've designed our software to help make things easier for everyone focused on marketing and branding.
We've put together a quick summary of how to integrate Brandox into your media relations projects.
Note: these tips work better if your brand page is set to Public in the Page Settings area.
1. Rethinking the folder
Brandox is specifically designed to provide a quick overview of the assets you upload. To achieve this we ditched the traditional folder structure and opted for a visual approach instead.
When you upload images or graphic files to the platform, Brandox displays a preview of them. This allows you and visitors to your brand page to quickly skim through all your assets and find the right asset.
You'll save a lot of time compared with clicking in and out of different folders. Plus, the visual overview gives your brand a cleaner, more organized look.
Visit our Demo Page to see for yourself!
2. All files hosted in the same place
The platform is also designed to host every file format your team needs for marketing and branding purposes. That means you can host EPS, TIFF, AI, and PSD files in the same place you store your JPEG and PNG files
As an added bonus, anyone downloading images from your page will have the option to quickly convert files to JPEG or PNG while they download. They can also resize the image at the same time.
This keeps things simple for you so you can direct people to your brand page to get the exact size and file format they need.
3. Send files without stressing about file size
One of the big pains in sharing files with journalists and other contacts is the restrictions on file size in emails. Normally this means using a third-party service like WeTransfer to share things.
Brandox's built-in share tool makes it easier than ever to quickly share your brand materials without having to worry about this issue.
Simply select all the files you want to share, type in the email address of the recipient, add a message if you wish, and click Send.
The person receiving the files will get a link that allows them to download all of the shared files at the same time. You can share multiple file formats at the same time, without any stress.
Learn more about our other features
Our most important feature is simplicity. We develop all features with the help of our users to ensure that Brandox remains simple yet powerful and always user-friendly.
Start a 14-day free trial to see how Brandox fits into your daily workflow. You can also check out reviews from our current users.
- Guide: Using Brandox as an internal brand hub One of the reasons we created Brandox was to make it easier for our users to have a centralized location for their brand materials. Sometimes this is referred to as a "source of truth".
Having a source of truth helps people within any organization understand exactly where to go to find the brand files they need. It also allows the people in charge of those materials to create structured access to the files to ensure brand compliance. An added bonus is it helps cut down on emails asking "where is this file?" Your email inbox will thank you.
Here's how Brandox can help you create a centralized brand hub to help your team.
Simplified access to the files you need
Brandox offers unlimited users on all plans. That means you can invite as many people as you need to without worrying about extra costs per seat.
There are 3 user levels in Brandox: SuperAdmin, Editor, and Viewer.
SuperAdmin users have full access to everything on a brand page as well as the page settings. Editor users can upload new assets and make changes to the assets hosted on the brand page. Viewer users can see and download assets on the page, but they cannot make edits or upload new assets.
Advanced access levels for Pro and Enterprise accounts
SuperAdmins on Pro or Enterprise accounts can determine which page sections are visible to other users using the advanced access level feature. When you edit a page section you can choose which users and user groups can access this section.
Host all your files in the same place
Brandox can host all file formats and displays visual previews for most image filetypes including TIFF, SVG and EPS. You can also view previews for uploaded Illustrator (AI) and Photoshop (PSD) files.
In addition to image previews, we also display previews of fonts and videos.
With no limits on the formats you can upload, you can keep everything safely stored within Brandox. You can even have multiple file formats in the same section for more flexibility.
What our users say:
"I always know where I can find my reference material for marketing, web, and all other publications. I used to have them all over the place, in different folders, as email attachments, or lost somewhere in cyberspace. the real cool stuff was the neat way to save color scheme, fonts and other essentials for my graphic profile."
- Victor, Experience Architect
Download files in different sizes and the most used file formats
To make it even easier for your team to work with the approved brand files, you can convert images to JPG or PNG before downloading.
This cuts down on team members relying on out-of-date brand files because those are the only JPG versions available. This is especially helpful with PSD and AI if some of your users do not have access to Adobe products.
You can also choose to resize the images to the best size for whatever you are working on, including the standard sizes for Facebook, Twitter, Instagram, and LinkedIn.
Link to assets hosted on other platforms
Sometimes it's not possible to keep absolutely everything in the same place. Some files need to be hosted elsewhere.
To help keep everything organized, even files not in Brandox, add live links to your page to direct people to other resources without compromising your source of truth.
Tip of the iceberg
These are just some of the simple yet powerful features we've brought together to help you maintain an internal brand hub for your business. Above all, our focus is on keeping Brandox as simple to use for everyone who interacts with brand material.
- Guide: Setting up your image bank with Brandox Brandox began as a response to the frustrations involved in working with brand materials. Specifically how messy and time-consuming it often is to find the files you need when you're in crunch mode for a project.
To address these issues, we designed Brandox around the idea of keeping things as simple as possible, so you could get started with better brand organization almost instantly.
Here are a few of the simple, but powerful, features we've integrated into the platform to help you easily manage your image bank.
Unlimited users
All Brandox plans allow for unlimited users. This means that you'll never have to pay per seat like many other (super expensive) platforms on the market.
Having unlimited users means you have the flexibility to add everyone who needs access to your images without worrying about additional costs.
Visual previews for multiple file formats
Brandox is designed to be a visual platform. We support previews for the majority of image and graphic file formats Including:
JPG
PNG
EPS
SVG
TIFF
AI
PSD
Bonus: We also show previews of videos. You can also embed videos from YouTube and Vimeo in addition to uploading videos directly to Brandox.
Labels and Tags
When you upload files to Brandox, we automatically pull basic metadata such as filetype, filesize, color space and resolution. We also give you the option to add additional labels and tags that will help you organize the photos.
Later on, you can use the built-in filter to quickly fine images using the automatic metadata and the labels/tags you've applied. Labels/tags can be edited at any time.
Bonus: For users on our Pro and Enterprise plans, you can also make bulk edits to labels/tags using the multi-asset menu.
Drag & drop
The Brandox interface is designed to make uploading and organizing as quick as possible by using drag & drop. To upload images, select the images in your server/hard drive, then drag & drop them into the upload window.
Once images are uploaded to Brandox, you can also reorganize the order of the images using drag & drop. The preview cards displayed aren't fixed in place, so you have total freedom to move them around according to your needs.
Built-in share tool
Brandox gives you options to share your images with whoever needs them. Make your brand page public and your images will be available publicly for the world to see (and download).
But you can also share selected files through the Brandox share tool.
Select the images you want to share, type in the email address of the recipient, add a message (optional), and click Send. You can send as many images as you want without worrying about file size.
The recipient will get a link that allows them to download all of the shared files at the same time.
Bonus: Each image uploaded to Brandox has a unique URL. Anyone with this URL will be taken directly to that image in the brand page.
